Outside School Hours Care (OSHC) – Provided by YMCA Ballarat

The OSHC team are set for another year of program packed fun at both Maddingley and Woodlea campuses.

Both programs support each students’ needs and interests and through the information provided from families on enrolment we are able to begin planning from each child’s first day of attendance. ‘My Time, Our Place’ Framework for School Age Care in Australia is the curriculum we implement, targeting five developmental outcomes; identity, community, well-being, learning and communication.

Our programs utilise indoor and outdoor spaces, along with a combination of flexible and structured components. Children are encouraged to make choices and decisions, approach new experiences with confidence while collaborating with peers and educators.

Before School Care Hours (Woodlea campus only):  6.30am – 8.30am (Please note Before School Care will cease at the end of Term 2, 2021).

After School Care Hours:  3.05pm – 6.30pm.

Vacation Care Hours (Woodlea campus only): 7.00am – 6.30pm (Please see details for the mid-year break – June/July 2021)

Pupil free days: Running of the program is dependent on the number of bookings – families are encouraged to book early.

YMCA HANDBOOK

Direct any questions to the relevant campus contact below.

Maddingley contact information:

bacchusmarsh.oshc@ymca.org.au

0438 154 842

Woodlea contact information:

Woodlea.OSHC@ymca.org.au

0490 490 362

 

Enrolling into Woodlea or Maddingley OSHC Service

Welcome to Home!

Please cut and paste the link below to learn more about the three great platforms you gain access too when you enrol your child into Xplor.

https://support.ourxplor.com/hc/en-us/articles/900000777683-New-Parent-Guardian-Set-Up-

As a parent/guardian, you have access to up to three of our platforms:

  1. Home App 
  2. Home Web
  3. Hub 

Opening the link referred to above, you will gain access to a quick video showing the set-up process in action. Below is a brief breakdown of each step.

Create your password

Create a password from the welcome email that was sent to you by your service. The email should look like the screenshot below.

Note: Check your junk mail folder. If you have not yet received an email, please contact your Service Coordinator.

Set up your Xplor ID and Access Code

After you have set up your password, you have the option of creating an Xplor ID and Access Code.

The Xplor ID and access code is used to login to the Hub when you sign your child into the service as an alternative to scanning the QR Code with the Home App.

For a more efficient and contact-free process when signing your child in our out using the Hub, use your Home App to scan the QR code on the HUB at your centre. The Xplor ID and Access Code can be used as a back-up.

You should be setting an Xplor ID and Access Code if you have multiple Xplor profiles (parent profile and educator profile) that you would like to merge into one account.

To set up your access code, please see steps below.

Login to home.myxplor.com with the email and password you set up above.

Accessing Home Web

Home Web is where you can:

  • View Observations, Documentation, Plans for your child
  • Save your payment information
  • View your finances
  • Sign your CWA

Accessing Home App

  • The Home App is where you can:
  • View observations
  • View your upcoming/previous bookings, request for bookings, notify your centre of absences/late drop offs
  • Sign your CWA
  • View your CCS entitlements
  • View your finances

Saving your payment details

Note: this step might not be relevant to all parent/guardians depending on whether your service is using a payment gateway. Please check with your service administrator if you are unsure.

Note: only the primary carer of the child will be able to save bank details. 

To save your bank details, follow the steps below.

  1. Login to home.myxplor.com
  2. Click Finance > Auto Debit Setup

Please refer to the Cancellation section of this handbook for information relating to changing or cancelling permanent bookings. Permanent bookings falling on a Public Holiday will incur a discount fee.

  • If any of the forms below are required for your child, you will be prompted to complete them during the enrolment process and upload onto your enrolment.
  • Asthma and Medical Management Plans (if applicable)
  • Court Orders (if applicable)
  • Medical diagnosis letters (if applicable)
  • The service will contact the family to provide an opportunity to engage in an orientation visit.

Please note:

  • Staff at the programs are not able to accept a child until the enrolment forms have been submitted online and the child has been booked into the program.
  • Parents are responsible for ensuring that details and authorisations on the enrolment form are kept current, you can do this by supplying any change of information to the service for them to update.
  • Families will be emailed a copy of the family handbook and venue information sheet and reminded both documents can be found onsite at the venue or on our website www.ballarat@ymca.org.au