Outside School Hours Care (OSHC) – Provided by YMCA Ballarat

The OSHC team are set for another year of program packed fun at both Maddingley and Woodlea campuses.

Both programs support each students’ needs and interests and through the information provided from families on enrolment we are able to begin planning from each child’s first day of attendance. ‘My Time, Our Place’ Framework for School Age Care in Australia is the curriculum we implement, targeting five developmental outcomes; identity, community, well-being, learning and communication.

Our programs utilise indoor and outdoor spaces, along with a combination of flexible and structured components. Children are encouraged to make choices and decisions, approach new experiences with confidence while collaborating with peers and educators.

Before School Care Hours (Woodlea campus only)– 6.30am – 8.30am

After School Care Hours – 3.05pm – 6.30pm

Vacation Care Hours (Woodlea campus only)– 7.00am – 6.30pm

Pupil free days (offered at Maddingley campus only) Running of the program is dependent on the number of bookings- families are encouraged to book early.

Please use the below link to enrol: http://ballarat.ymca.org.au/what-we-do/childservices/OSHC/Pages/BMG-Enrolments-Bookings.aspx

OSHC Bacchus Marsh Grammar Family Handbook Term 1 2020


Maddingley contact information:


0438 154 842


Woodlea contact information:


0490 490 362


QK Enrol – Online booking and wait list management program

Ballarat YMCA are very excited to inform Bacchus Marsh Grammar families that our OSHC services has subscribed to a fantastic online Booking and Waitlist management program called QK Enrol.

This program will give you access to manage your own account information, where you will have the ability to make bookings requests and allow you to complete and submit an online enrolment form for your child. You can do this and much more all within a parent portal called ’My Family Lounge’. You will also have the flexibility of booking in casual days and report absences for your child straight from your phone with just a few taps by downloading the My Family Lounge APP.

For all NEW families wanting to enrol into our programs at either campus please go to our portal “My Family Lounge” to register your family http://www.childrensservices.ymca.org.au/enrol/my-family-lounge-sign-in.html\

QK Enrol – How to enrol

For all exiting families who are currently utilising our OSHC services you have been emailed a letter introducing the new system and advising of the next steps.  Which was to receive a welcome email from the My Family Lounge with instructions on how to register for family lounge app and a follow up link to the letter should have been received where you will be prompted to complete your registration and set up a password. You will have 7 days to set up your password to validate your account. If your account expires, simply enter in your email address and select ’forgotten password’ to recover your account.

If you are experiencing issues accessing your account, please contact the service for assistance. Once you have validated your account, you are ready to book! The ‘My Family Lounge’ App can be downloaded from Google Play or your App Store. Enter your email address and password, then you can start to request casual days or mark your child as absent when required.

For further assistance or information please contact, Chrissie Ashmore on 0490 178 638 or Chrissie.Ashmore@ymca.org.au


Vacation Care Payment Options

GREAT NEWS!!! Feedback from our families has been heard and we are SO excited to announce the introduction of the Direct Debit payment being available for all vacation care programs.

No longer will upfront payments be required, simply complete a Direct Debit Form and payment will be collected with the set billing cycle.

Eftpos will no longer be available at the Ballarat Office or in the services. We thank the many families who took the time to respond to vacation care surveys and communicated their preference for direct debit.