ADMINISTRATION

Camps, Sports, and Excursion Fund (CSEF)  

The Camps Sports and Excursion Fund (CSEF) is provided by the Victorian Government to assist eligible families in covering the costs of school excursions, camps and sporting activities for the benefit of your child.  

The allowance is paid directly to the school by the Education Department. 

Eligible families include those holding a valid means-tested concession card such as a Centrelink Pensioner Concession Card, a Health Care Card, or those who are temporary foster parents. 

To encourage families to apply, the school will provide a rebate equivalent to the School Development Levy for families whose applications are submitted and approved by the Education Department. 

The CSEF application form can be downloaded here. The form outlines the eligibility requirements and must be submitted to the school as soon as possible and no later than 22 June 2026. 

Parents must meet the eligibility requirements by: 

• Eligibility Date: 28 January 2026 

• 2nd CRN validation date (for failed CRNs only): 20 April 2026 

Parents who received CSEF at Bacchus Marsh Grammar in 2025 do not need to submit a new application in 2026, provided there has been no change in family circumstances. 

Please note that CSEF payments apply only to the current application year and cannot be claimed retrospectively for prior years. 

Enquiries should be directed to Sharon Micallef at accountsrec@bmg.vic.edu.au 

Sharon Micallef  – Senior Finance Officer

Conveyance Allowance 

The Conveyance Allowance is a contribution towards transport costs and is not intended to cover the full cost of transporting children to and from school. 

The Conveyance Allowance may be available to students attending government or non-government schools: 

• travelling by private car, motorbike, bicycle, or bus, and 

• whose nearest school is not serviced by a free school bus provided under the School Bus Program or a free Victorian public transport service. 

Eligibility Criteria 

1. Students must reside 4.8km or more from their nearest school/campus they attend. 
2. Students must be of school age and reside in Victoria 
3. Students must be enrolled in a school for 3 or more days per week.

A student who meets the above requirements may be eligible if they: 

• attend their nearest or designated neighbourhood government school/campus appropriate to their year level, at which admission is permissible, or 

• attend their nearest appropriate non-government school/campus appropriate to their year level, at which admission is permissible, and 

• reside 4.8km or more by the shortest practicable route from the campus attended. 

Please note that a Conveyance Allowance is not available where a free bus service is available. From 1 January 2026, people aged under 18 will be able to travel for free on all Victorian public transport services. 

Eligibility will be assessed when the school completes your child’s application on the Student Conveyance Allowance System (SCAS). If approved, the allowance payable is based on the one-way distance to make the journey to and from school. 

Please note that if BMG is not your nearest school but your decision to send your children to BMG was because you felt that it was the nearest appropriate school that both respected ecumenical values but did not require your child to participate in religious instruction or religious celebration, then you may be eligible for the Conveyance Allowance (subject to other Conveyance Allowance rules), however your application must include a signed supporting letter outlining the reasons above for your decision to send your child to Bacchus Marsh Grammar. 

If you already have a Conveyance Allowance application in place and your circumstances have not changed (method of transport to and from school or home address) you will not be required to submit a new application, and your previously approved applications will automatically roll over. Please note that current applications for public transport will not roll over to 2026 as per the above changes. If you have additional children starting at the school and would like to apply for the Conveyance Allowance for them, you will need to submit a new application. 

If you have not applied for a Conveyance Allowance previously and would like to apply for the allowance in 2026, please obtain an application form from the School’s website www.bmg.vic.edu.au – Admissions – Transport and Bus Network. 

New applications can be submitted throughout the school year, however, they must be submitted to the school no later than Friday 30 October 2026 otherwise parents/guardians risk their claim not being accepted. Please refer to the 2026 Business Notice for further information. 

Please direct any queries you may have to Catherine Coombridge or Kate Bridgett at conveyance@bmg.vic.edu.au 

Kerryn Browne – Risk, Compliance and Policy Manager 

Health Centre 

The Health Centre staff welcome all students back to school for what will hopefully be a healthy year. The link below is a guide to conditions that may require your child to remain at home. We suggest you familiarise yourself with this information and save it for any future needs. For any queries, the Health Centre is available at each campus.  

Click here to access the school exclusion table – 
School exclusion table for primary schools and children’s services | health.vic.gov.au  

Belinda Mardesic – School Nurse     

Term Dates

2026 Term Dates are published on the school’s website. 

Events Calendar

All upcoming events feature on the Schoolbox Calendar for both students and parents/guardians to view.

Uniform Shop

Uniform information and shop business hours for both the Maddingley Campus Onsite Shop and Rushfords in Werribee are listed on the school’s website.

Please note that uniforms can also be purchased by clicking here

Out of School Hours Care (OSHC) – The Y Ballarat

The Y Ballarat operates the Out of School Hours Care at Bacchus Marsh Grammar.  Enrolments are completed online. For full information please visit the School’s website.

Email: chrissie.ashmore@yballarat.org.au
Phone: 0490 178 638
Website: https://yballarat.org.au/

Regular Contacts

General School Email: school@bmg.vic.edu.au