ADMINISTRATION

School Photos 2026

School photos will be taken in Term 2 at both the Maddingley and Woodlea School campuses during the dates shown below:

Maddingley: 8-22 May 2026
Woodlea: 25-29 May 2026

More information will be sent to families via EdSmart early in Term 2. Timetables are yet to be confirmed and will be subject to change to work in conjunction with other School activities.

Cathy Perconte – School Events and Community Development Manager

Parent/Guardian Information – Student Address Collection

Camps, Sports, and Excursion Fund (CSEF)  

The Camps Sports and Excursion Fund (CSEF) is provided by the Victorian Government to assist eligible families in covering the costs of school excursions, camps and sporting activities for the benefit of your child.  

The allowance is paid directly to the school by the Education Department. 

Eligible families include those holding a valid means-tested concession card such as a Centrelink Pensioner Concession Card, a Health Care Card, or those who are temporary foster parents. 

To encourage families to apply, the school will provide a rebate equivalent to the School Development Levy for families whose applications are submitted and approved by the Education Department. 

The CSEF application form can be downloaded here. The form outlines the eligibility requirements and must be submitted to the school as soon as possible and no later than 22 June 2026. 

Parents must meet the eligibility requirements by: 

• Eligibility Date: 28 January 2026 

• 2nd CRN validation date (for failed CRNs only): 20 April 2026 

Parents who received CSEF at Bacchus Marsh Grammar in 2025 do not need to submit a new application in 2026, provided there has been no change in family circumstances. 

Please note that CSEF payments apply only to the current application year and cannot be claimed retrospectively for prior years. 

Enquiries should be directed to Sharon Micallef at accountsrec@bmg.vic.edu.au 

Sharon Micallef  – Senior Finance Officer 

School Policies and Documents

The following School policies have been updated and are available to view from the School Policies tile in Schoolbox:

• Disability Discrimination Policy and Procedures – updated policy to replace the previous Disability Discrimination Policy.
• School Community Code of Conduct – expanded parent obligations to support the school’s duty of care

Please contact Kerryn Browne should you have any questions.

Kerryn Browne – Risk, Compliance and Policy Manager 

Health Centre 

We are seeing an increase in cold symptoms in the Health Centre this week. Cold symptoms usually include a runny or blocked nose, sneezing, mild cough and a low fever. Treatment focuses on keeping your child comfortable, offering plenty of fluids, rest, and age appropriate pain or fever relief like paracetamol or ibuprofen. To help prevent colds, encourage good handwashing, covering coughs and sneezes and keeping sick children home. Always seek medical advice if symptoms worsen, breathing becomes difficult, or you’re worried about your child in any way.

Please click here for treatment and management for viral illness’ from the Royal Childrens Hospital.

Flu season is fast approaching, and the flu vaccine is a safe and effective way to protect your child from becoming seriously unwell. It helps their immune system learn how to fight the flu virus, reducing the chance of getting the flu and making symptoms much milder if they do catch it. Vaccination not only protects your child but also helps stop the spread of flu to babies, older family members, and others who may be more vulnerable. The flu shot is updated each year to match the most common strains, so getting it annually is important.

Influenza, also known as the flu – is an infection caused by a type of influenza virus. It is a contagious illness that any child can catch, but children under five years are more likely to get very sick.
The flu vaccine is the best and safest way to protect your child from becoming sick with the flu. It works by building your child’s immunity to flu viruses.

Key Points:

• Influenza – also known as the flu – is an infection caused by a type of influenza virus.
• The influenza (flu) vaccine is a safe and effective way to protect your child from getting sick with the flu.
• If your child is above six months of age, they should get the flu vaccine.
• It is best to get your child vaccinated for the flu every year before the start of winter.
• In Australia, the flu vaccine is free for children aged from six months to five years, and those at higher risk of becoming very sick with the flu.
• Children under nine years who get the flu vaccine for the first time require two doses given four weeks apart.
• The most common side effects of the flu vaccine are pain and redness at the injection site

Please click here for information on the flu vaccine from the Royal Childrens Hospital.

Health Centre Staff

Term Dates

2026 Term Dates are published on the school’s website. 

Events Calendar

All upcoming events feature on the Schoolbox Calendar for both students and parents/guardians to view.

Uniform Shop

Uniform information and shop business hours for both the Maddingley Campus Onsite Shop and Rushfords in Werribee are listed on the school’s website.

Please note that uniforms can also be purchased by clicking here

Out of School Hours Care (OSHC) – The Y Ballarat

The Y Ballarat operates the Out of School Hours Care at Bacchus Marsh Grammar.  Enrolments are completed online. For full information please visit the School’s website.

Email: chrissie.ashmore@yballarat.org.au
Phone: 0490 178 638
Website: https://yballarat.org.au/

Regular Contacts

General School Email: school@bmg.vic.edu.au