Updating Medical, Dietary, Allergy and Emergency Contact Information
We ask that parents/guardians log into Schoolbox to ensure that their child/ren’s emergency contacts/medical/allergy/dietary information is all up to date. There may have been changes to your child’s information since last year, and it is crucial that these details are correct.
To review and update information, please visit Quicklinks / My Details and select your child’s name in the drop down menu. Step through each category (Personal, Medical etc) and edit accordingly. Updates can take 24 hours to roll over within the school’s system.
Important Note: If your child has an allergy or medical condition which is food-related, please also update the ‘Dietary Requirements’ section.
Click here to view the Schoolbox post for detailed instructions.
Maddingley Administration Access (Construction Works) Update
Due to ongoing construction works, access to the Main Administration Building on South Maddingley Road is currently limited. Parking in this area is reserved for construction teams, with only minimal visitor parking available.
Families are reminded that the Administration Building is not to be used for student drop off or pick up, except when collecting a student from the Health Centre. Access via this location is through Gate 8 (Ambulance Bay).
All student drop off and pick up should continue to occur via the Main Car Park at Gate 1, with students entering and exiting the campus through the Gatehouse as per normal arrangements.
The Gatehouse Reception is open for visitor sign-in between 8.00am and 4.00pm.
School Communication
- EdSmart – notifications for excursions/key school communication
All families are sent notifications and permission forms for completion via the EdSmart email notification system. Look for ‘Bacchus Marsh Grammar’ in your inbox. Always check your ‘junk mail’ just in case a notification is missing.
- Urgent notifications – SMS/Email from Principal
Please note that any urgent reminders or notifications are sent via SMS. Urgent emails can also be sent via the Director of Administration – Michelle Graham (grahamm@bmg.vic.edu.au).
Key School Contacts
Heads of Year
- All Heads of Year are listed on Schoolbox with email addresses should you need to make contact.
- Maddingley listing
- Woodlea listing
Administration
- Principal’s Office – (03) 5366 4800 or Email school@bmg.vic.edu.au
- Finance – BMG Accounts Payable – acctpayable@bmg.vic.edu.au
- Finance – Accounts Receivable – accountsrec@bmg.vic.edu.au
- ICT Service Desk – servicedesk@bmg.vic.edu.au
- Risk, Compliance and Policy Manager – compliance@bmg.vic.edu.au
- School Bus Services Administrator – bus@bmg.vic.edu.au
2027 Scholarship Program
Registrations are now open for the 2027 Scholarship Program for students entering Year 7 and Year 9 in 2027.
Students entering Years 8, 10, 11 and 12 in 2027 if eligible may apply for the Norman, Callow or Indigenous Scholarships.
The Scholarship Exam will be held on Saturday 28 February 2026
The Closing Date for registrations is Friday 13 February 2026
Further information regarding the 2027 Scholarship Program is available on the School’s website.
Alternatively, click here to apply now.
Lost Property
A reminder to our School Community, and particularly our new families – please ensure all your child/ren’s items are named. This includes all uniform, lunchboxes, drink bottles and stationery.
Lost items are brought to the office and we will make every effort to return them to students via the class pigeon holes.
Conveyance Allowance
The Conveyance Allowance is a contribution towards transport costs and is not intended to cover the full cost of transporting children to and from school.
The Conveyance Allowance may be available to students attending government or non-government schools:
- travelling by private car, motorbike, bicycle or bus, and
- whose nearest school is not serviced by a free school bus provided under the School Bus Program or a free Victorian public transport service.
Eligibility Criteria:
- Students must reside 4.8km or more from their nearest school/campus they attend.
- Students must be of school age and reside in Victoria
- Students must be enrolled in a school for 3 or more days per week.
A student who meets the above requirements may be eligible if they:
- attend their nearest or designated neighbourhood government school/campus appropriate to their year level, at which admission is permissible, or
- attend their nearest appropriate non-government school/campus appropriate to their year level, at which admission is permissible, and
- reside 4.8km or more by the shortest practicable route from the campus attended.
Please note that a Conveyance Allowance is not available where a free bus service is available. From 1 January 2026, people aged under 18 will be able to travel for free on all Victorian public transport services.
Eligibility will be assessed when the school completes your child’s application on the Student Conveyance Allowance System (SCAS). If approved, the allowance payable is based on the one-way distance to make the journey to and from school.
Please note that if BMG is not your nearest school but your decision to send your children to BMG was because you felt that it was the nearest appropriate school that both respected ecumenical values and did not require your child to participate in religious instruction or religious celebration then you may be eligible for the Conveyance Allowance (subject to other Conveyance Allowance rules). However, your application must include a signed supporting letter outlining the reasons above for your decision to send your child to Bacchus Marsh Grammar.
If you already have a Conveyance Allowance application in place and your circumstances have not changed (method of transport to and from school or home address) you will not be required to submit a new application, and your previously approved applications will automatically roll over. Please note that current applications for public transport will not roll over to 2026 as per the above changes. If you have additional children starting at the school and would like to apply for the Conveyance Allowance for them, you will need to submit a new application.
If you have not applied for a Conveyance previously and would like to apply for the allowance in 2026, please obtain an application form from the Schools website www.bmg.vic.edu.au – Admissions – Transport and Bus Network.
New applications can be submitted throughout the school year, however, they must be submitted to the school by no later than Friday 30 October 2026 otherwise parents/guardians risk their claim not being accepted. Please refer to the 2026 Business Notice for further information.
Please direct any queries you may have to Catherine Coombridge or Kate Bridgett at conveyance@bmg.vic.edu.au
Kerryn Browne – Risk, Compliance and Policy Manager
Payment Plan Portal Now Closed – Important Fee Information for 2026
The 2026 Payment Plan selection portal has now closed.
Invoices for 2026 School Fees have been emailed to families. A reminder that Payment Plans will commence this week. Payments will be processed in accordance with the schedule, and as detailed in the body of your invoice, and will be automatically collected by the School via Direct Debit from the nominated bank account or credit card entered on the myBMG Parent Portal.
Parents and guardians are reminded to ensure their account details are kept up to date on the myBMG Parent Portal and that sufficient funds are available on debit days to avoid administrative charges.
Any family that did not elect to enter into a Payment Plan will default to an annual payment arrangement, payable in full in February 2026.
Payment plan commencement dates for 2026 School Fees
| Quarterly | Friday 7 February 2026 |
| Monthly | Monday 16 February 2026 |
| Fortnightly | Thursday 12 February 2026 |
| Weekly | Thursday 12 February 2026 |
If you have any queries in relation to your payment plan, please contact the Accounts Receivable Department at accountsrec@bmg.vic.edu.au.
Term Dates
2026 Term Dates are published on the school’s website.
Events Calendar
All upcoming events feature on the Schoolbox Calendar for both students and parents/guardians to view.
Uniform Shop
Uniform information and shop business hours for both the Maddingley Campus Onsite Shop and Rushfords in Werribee are listed on the school’s website.
Please note that uniforms can also be purchased by clicking here
Out of School Hours Care (OSHC) – The Y Ballarat
The Y Ballarat operates the Out of School Hours Care at Bacchus Marsh Grammar. Enrolments are completed online. For full information please visit the School’s website.
Email: chrissie.ashmore@yballarat.org.au
Phone: 0490 178 638
Website: https://yballarat.org.au/
| Maddingley | Woodlea |
| maddingley.oshc@yballarat.org.au | woodlea.oshc@yballarat.org.au |
| 0438 154 842 | 0490 490 362 |
Regular Contacts
| Maddingley Campus | Woodlea Campus | Woodlea Early Learning Centre |
| South Maddingley Road Bacchus Marsh VIC 3340 |
111 Frontier Avenue Aintree VIC 3336 |
111 Frontier Avenue Aintree VIC 3336 |
| P +61 3 5366 4800 F +61 3 5366 4850 |
P +61 3 5366 4900 F +61 3 5366 4950 |
P +61 3 5366 4999 F +61 3 5366 4850 |
General School Email: school@bmg.vic.edu.au