BMG 2018 Business Notice

2018 Business Notice Bacchus Marsh Grammar CONTENTS - Page 18 - Parents/guardians who fail to pay fees by the due date or to pay periodic payments in accordance with the agreed terms of the Instalment agreement will be considered to be in breach of their enrolment agreement and will be dealt with in accordance with the Debt Collection Policy. 6.9 Debt Collection Policy The Bacchus Marsh Grammar Council authorises the Business Manager and the Principal to take any necessary steps to recover outstanding fees. The School will take the following course of action in the event that the terms fees are not paid by the due date or instalment payments are not made by the required date. The Principal has the discretion to waive the debt collection procedures for parents/guardians who have contacted the School and have a legitimate reason for not making payments when they are due e.g. financial difficulty. Action Timing of the Action Admin Fee School will send a Reminder After fees are not paid by the due date. Nil School will send a Second Reminder After fees are not paid by 7 days after due date. $50 School will send a Final Reminder After fees are not paid by 14 days after due date. $50 Debt Collection Procedures will commence If the Final Reminder is ignored. $100 Legal Action If the Debt Collection procedures prove unsuccessful. Legal Fees Charged 6.9.1 Financial Arrangements In special circumstances the School will consider requests from parents/guardians who are unable to pay the fees in accordance with the Fees Collection Policy due to medical, financial or domestic circumstances that may require compassionate consideration. Under these circumstances, the School may agree to enter into a formal financial agreement where (a) repayment of fees can be deferred or (b) an alternative payment schedule can be arranged. 1. Parents/guardians must apply for financial arrangements in writing to the Principal. 2. Financial arrangements are entirely at the discretion of the Principal. 3. Further debt collection action will cease, if formal financial arrangements are agreed to by both the School and the parents/guardians. 4. The agreed financial arrangements will be confirmed in writing by the School and parents/guardians will be required to agree to the terms of the agreement before it is formally accepted by the School. 5. Any approved financial arrangements not strictly adhered to will be withdrawn immediately upon default and recovery action on the outstanding debt will commence. 6. Any financial arrangement will involve a minimum repayment, the equivalent of 5% of the outstanding balance, as a sign of good faith by the parents/guardians. 7. The length of the agreement period will be for a maximum period of 2 years (from the time of the agreement) by which time all Fees must be paid. 8. All Financial arrangements will be reviewed at the commencement of each School year. 6.9.2 Administration Fee The School reserves the right to charge an Administrative Fee to parents/guardians for overdue accounts or for breaches of an approved instalment agreement. 1. Each time the School issues a Second Reminder or Final Reminder, an Administration Fee of $50 will be applied to the relevant account unless satisfactory financial arrangements have been formally agreed to by the School. 2. An administration fee of $100 will be charged when an account has been referred for Debt Collection. 3. An Administration Fee of $50 will apply for each occasion a parent/guardian defaults on an instalment unless the reason for the default is an administrative error on behalf of the School. These amounts will be billed to the parent/guardian account. Non-payment of the Administrative Fees will be considered non-payment of fees for the purposes of the operation of the Debt Collection Policy. 6.9.3 Debt Collection Fees Parents/guardians will be responsible for the payment of all legal fees incurred by the School for the recovery of outstanding debts. These charges will be billed to the account when advised to the School.