BMG 2018 Business Notice

2018 Business Notice Bacchus Marsh Grammar CONTENTS - Page 16 - 6 Billing and Payment of Fees 6.1 Billing Details The School requires that all parent/guardian accounts should be in the name of authorised members of the School. If a parent/guardian has an arrangement for an account to be settled by a third party, then the Account will be issued to the authorised members (parents/guardians) and they must arrange for the third party to make payment. Parents/guardians are required to immediately inform the School of any change in billing details in writing e.g. name or address, application for split billing or change of parent/guardian responsibility. 6.2 Fee Payment Policy Parents/guardians are expected to pay all fees on or before the due date as specified on each invoice or in accordance with an approved Instalment Plan, unless satisfactory payment arrangements have been previously agreed to and formally acknowledged between the School and the parent/guardian(s). Failure to pay fees in accordance with the Fee Payment Policy will result in the School invoking the Debt Collection Policy and withdrawing access to certain School offerings. 6.3 Billing Arrangements 6.3.1 Fee Invoice Tuition Fees, Consolidated Charges and the Building Levy are annual fees however the School provides the convenience of billing the fees/levies in equal instalments each term. Invoices will be generated four (4) times per year prior to the commencement of each term. Parents/guardians will receive an invoice by email notifying that a new invoice is available to view in the myBMG - Parent Portal, or by post if requested on the 2018 Enrolment Confirmation via myBMG – Parent Portal. 6.3.2 Monthly Statements The School will produce electronic monthly statements which will be accessible and be able to be printed from the myBMG Parent Portal. 6.4 School Fee Payment Arrangements Parents/guardians can choose one of the following arrangements to pay their annual Tuition Fees, Consolidated Charges, Building Levy and Other Charges during 2018: 1. Full Year Payment in Advance - payment of the full year’s Tuition Fees, Building Levy and Consolidated Charges by 9 February 2018 to receive a discount equivalent to 5% of the full year’s Tuition Fees, Building Levy and Consolidated Charges. 2. Term Payment - payment of the Term’s fees by the due date indicated on the invoice. [Due dates for the payment of Fees are detailed on Page 5]. 3. Instalment Plan - payment of the full year’s fees on an Instalment basis. All parents/guardians must complete the 2018 Enrolment Confirmation via myBMG – Parent Portal by Friday 1 December 2017 . 6.5 Legal Liability for Payment of Fees Bacchus Marsh Grammar requires parents/guardians to sign a Membership Form to accept a position at the School. In signing the Membership Form, parents/guardians have agreed that they are jointly and severally liable for payment of all school fees whilst their children are enrolled at Bacchus Marsh Grammar. While it is acknowledged that changes in marital and family relationships can occur during the period of a child’s enrolment, which may lead to a mutually agreed change to school fee responsibility or an agreement to split the fee account, the School regards the acceptance of financial liability as legally binding and reserves the right to pursue either or both parties with regard to outstanding school fees. 6.6 Split Billing The School allows fee accounts to be split between two separated parents/guardians where both are responsible for the payment of school fees. Application for split billing must be made in writing on a Fee Billing Variation Form and must be signed by the parents/guardians who are responsible for the payment of the fees. Signed and completed application forms should